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All About the New I-9 Form

All About the New I-9 Form

All About the New I-9 Form

While onboarding for your client is a process as unique as the company itself, there is one constant—paperwork. All your clients, be it a tech-savvy startup like Uber or a traditional, powerhouse employer like General Electric, require new employees to submit a good bit of paperwork to prove they are who they say they are.

Now, the I-9, a form long required by the U.S. Citizenship and Immigration Services (USCIS) and an important part of the new hire paperwork labyrinth, is changing. USCIS announced earlier this month that the one-page form received a bit of a makeover and will be slightly different starting next year.

What Will Change?

Not very much, most employers won’t even notice the changes. For example, in Section 1, the current form asks, "other names used," while the new form will ask, "other last names used."

Other tiny changes will include:

●     More prompts to ensure information is entered correctly.

●     The option to add multiple preparers and translators.

●     A dedicated area for providing supporting information instead of being required to write it in the margins.

●     An additional page for the preparer or translator.

Why the Changes?

The new I-9 is easier to complete on a computer with more drop-down menus and calendars to easily fill in dates. It's also more clear for certain citizens of foreign countries, according to USCIS.gov. New I-9s are also equipped with QR technology for employers.

When Do My Clients Need to Use the New I-9?

Your clients can continue to use the older forms, dated March 8, 2013, until the end of January 2017. By January 22, 2017, they must begin to use the updated version of the I-9, which is dated November 14, 2016.

Why Do They Need I-9s to Begin With?

I-9s have been essential for employers for exactly 30 years. In November 1986, Congress passed an act that requires all employees, whether U.S. citizens or not, to verify their identity and eligibility to be employed in the U.S. The Immigration Reform and Control Act bars employers from hiring anyone who doesn't submit a Form I-9.

Where Can I Learn More about I-9s?

Thankfully, USCIS created I-9 Central, where you can download forms, watch informational webinars, download a handbook for employers and install a computer widget to fill out I-9s from any desktop. Head there now: https://www.uscis.gov/i-9-central.


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