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Is your HR department ready to take on the role of tax collector?


Don’t worry, it’s not necessarily true. But, what is true is that our federal taxing system is growing and becoming more and more complex each year. With complexity comes more obligations and most of that can lie within your HR department when they are responsible for payroll operations. Here’s how…

HR departments spend a significant amount of time managing the company’s payroll system. As you know, each paycheck you receive shows you where all your money is going – your back account, your health insurance, your 401K, your taxes and so on.  Fortunately, unless you are in HR, you don’t have to worry about all those details, but someone does and that someone is in your HR department. Not only do your HR managers have to understand the payroll process and organize the system so each individual employee is accounted for, but they are also responsible for refining the process as company and federal/state tax changes occur.

As you can see in the chart, Fun Factual History of Payroll Taxes, compiled by XpertHR, our payroll taxing system has changed drastically over the course of several years. All of these modifications create more laws and regulations that must be followed, and your HR department is held accountable for understanding and overseeing each of these changes in order to manage your payroll effectively, and of course, legally. More specifically, your HR department is responsible for making sure your company complies with federal and state tax regulations, as well as employment tax laws.  

Your HR department wears many hats, juggling many duties at once. So with the addition of complex taxation laws and regulations the role of an HR employee becomes increasingly more intricate itself. According to “Infographic: Payroll Departments Tackle Multitude of Taxes, Increasingly Complex Requirements,” via JD Supra, HR is responsible for the following dutie

  • Calculating and making sure your deductions are correctly withheld and dispersed amongst federal, state and local taxes, health insurance, and more
  • Paying employees through the right channel of distribution – direct deposit, paper checks or payroll cards
  • Keeping a record of retention
  • Reporting new hires         
  • Overseeing the automated portion of the payroll system
  • Communicating withholdings with government agencies

A considerable amount of your business relies on the accuracy of your HR department, that’s a lot of responsibility! So here is where a payroll provider can step in. BenefitMall has all the professionals, instruments and resources you need to confirm that your payroll is handled accurately and efficiently. If you are interested in learning more about BenefitMall’s payroll services, complete our payroll quote request or call (800) 362-9519 to speak with a BenefitMall representative.

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